Catering Services
Catering Services

Catering Services

Description of requirement:

Your quotation is invited for the supply of catering services in accordance with this Tender.

Invitation To Quote ref:
ITQ – EvtF+AV (020_08055)

BioCity location:
MediCity Nottingham



MediCity is formed from a collaboration between Boots, the UK’s leading pharmacy-led health and beauty retailer and member of Alliance Boots, and BioCity, the UK's leading bioscience incubation company.

MediCity, a new subsidiary of BioCity, offers the ideal environment for both start-up and established companies to develop. It is based within the Nottingham Enterprise Zone on the Boots site in Beeston, which was awarded Enterprise Zone status by the Government in March 2011 and will offer a range of ways to access its fantastic facilities and business support, office and laboratory space.


Requirement specification

November 21st, 2013 sees the formal launch of this new and exciting enterprise, and we are now looking to appoint a catering company to work with us to provide a quality service.  This is a formal business event including senior executives from across the UK.

Catering is required for Thursday 21st November 2013.  The event day starts at 10:00 with a hot drinks service for a smaller event taking place on site (in the region of 40 people) no food is required. 

At 11:30 guests will arrive for a three-hour event (we are looking to achieve an audience between 150 – 250 people).  For this event we would like to serve ‘substantial canapés’ including a dessert option as a canapé, served by your waiting staff plus hot and cold drinks at a specific station between 12:30 – 13:45.  Flexibility is the key here to work with our programme. 

There are no cooking facilities on site but we can offer you electricity and a preparation room located next to a very small kitchen with running water.  You will need to bring all equipment with you from urns to crockery etc. We can provide serving tables but ask you to include tablecloths in your quote. 

Please note that we may require a hot and cold drinks service for other events taking place that week.  The other main day would be the 19th November for up to 80 people.  Please include this in your quotation.


Submitting your quotation

You can submit your quotation electronically:

  • The preferred format for your complete quotation is PDF 
  • The email to submit your complete quotation to is 
  • When emailing your complete quotation, please start your email subject with the ITQ 

ref detailed at the top of this document.

Alternatively, you can submit your quotation in hard copy:
This can either be hand delivered or mailed to:
Jeanette Ives
ITQ – EvtF+AV (020_08054)
BioCity Nottingham Ltd
Pennyfoot Street

Any queries regarding this Invitation to Quote should be sent to;
please start your email subject with the ITQ ref. Only questions posed through this email address
will be considered and responded to.

Your complete quotation must be received by BioCity Nottingham Ltd by COB 5 November 2013.

Submission of a quotation in response to this Invitation to Quote authorises BioCity Nottingham
Ltd to make inquiries to determine the financial and technical capabilities of the organisation